Privacy Policy

Introduction

Your privacy is very important to the FSA. Please read the below to see how FSA collects personal information.

This privacy policy covers:

  1. Who we are
  2. When do we collect personal information about you?
  3. What personal information do we use?
  4. How do we use your personal information?
  5. Who do we share your data with?
  6. How long do we retain your data?
  7. What rights do you have over your data?
  8. Where do we store your data?
  9. How do we secure your personal data?
  10. Updating this privacy policy
  11. How to contact us

Who we are

The Feminist Studies Association UK and Ireland (FSA) is a not for profit network promoting feminist research and teaching, and women’s studies nationally and internationally. Through its elected executive committee, the FSA is involved in developing policy on issues of central importance to feminist scholars in further and higher education, supporting postgraduate events and enabling feminist research. Committed to raising awareness of women’s studies, feminist research and women-related issues in secondary and tertiary education, the FSA liaises regularly with other gender-related research and community networks as well as with policy groups.

Our website address is: https://the-fsa.co.uk.

When do we collect personal information about you?

The FSA collects personal data in the following ways:

  1. When you give us data directly. For example, when you contact us via our website, when you register for membership or when you apply for our initiatives and prizes. We collect some of this information for customer services, administrative purposes and auditing processes.
  2. When you visit our website. The FSA website uses cookies and analytics and collects information on users and site visitors through our website and membership process. The FSA collects personal data around users and site visitors to the website to better understand how FSA’s visitors use its website and for membership administration processes. We collect personal data, transactional data and technical data via membership registration, prizes and initiatives registration, membership payment, account preferences, contact forms, cookies, analytics, third party embeds and third party plugins. Upon entering the FSA website and the membership process, we ask for your consent in using cookies and for you to read this privacy policy to understand and consent to our data collection processes. We have provided more information about what personal details are collected by the website below and in our Cookie Policy.

Website

Personal data is not just created by a user’s interactions with your site. Personal data is also generated from technical processes. We have provided more details on how the FSA website collects your information below:

Media: If you upload images to the FSA website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms: The FSA website uses a contact form on our ‘Contact Us’ page. We use the third party plugin, Contact Form 7. When you use this form, the FSA collects your name, email address and message to answer your query. Contact Form 7 does not store submitted messages or your details. The FSA only uses the information entered in the contact form for customer service queries and we do not use this information for marketing purposes.

Cookies: The FSA uses cookies for website functionality. There are various types of cookies (necessary, analytics, third party) and upon entering the FSA site, we ask your consent to use different types of cookies. Such cookies are run through our site and third parties (see our Cookie Policy).

Analytics: The FSA site uses the plugin, Jetpack (created by Automattic), to learn about how site users engage with the site and to better create content that is relevant to our site users and members. Such tools use cookies to understand and track user engagement (see our Cookie Policy).

Memberpress: The FSA site uses the third party plugin, Memberpress, to run all of our paid and free membership subscriptions services. Memberpress details are as follows:

Website address: MemberPress, Contact: https://memberpress.com/customer-support, Privacy Policy: Privacy Policy

When you sign up to FSA membership subscriptions, we collect information about you during the signup process, as well as some basic activities such as the dates you make purchases, login to the site, or cancel your subscriptions with us.

When you subscribe with us, we’ll ask you to provide an email address. We’ll use this information for purposes, such as, to:

  • Send you information about your account and subscriptions. This may include payment receipts, password reset emails, payment reminders and membership renewal reminders.
  • Create your membership account

We store information about you for as long as your account exists.

Members of our Executive Committee (Chairs, Membership Officer and Communication Officers) have access to the information you provide us. For example, site Owner/Administrators can access:

  • Order information such as your membership subscriptions, payment dates and amounts, and username / email address.
  • Any additional information added in your Member Profile can also be visible to the Administrator(s).

Upon membership subscription registration, we ask your permission to use this data and contact you in this way when you agree to the privacy policy.

Payment: We accept payments through PayPal. When processing payments, some of your data will be passed to PayPal, including information required to process or support the payment, such as the purchase total and billing information. Please see the PayPal Privacy Policy for more details.

Members’ Area: The members’ area of the website has the options to add your details to the members’ directory and add events to the members’ calendar. In order to do these two things, the website uses the WordPress plugins, Modern Event Calendar Lite and Name Directory. The information that you submit (name, contact details etc.) is stored in the back end of our website and is viewable to other members who have membership and access to this area. You can delete your entries from both yourself and request we delete any stored data in the backend of our website by contacting us with the details below.

JISCmail: If you sign up to FSA membership subscription, you have the option to sign up the FSA JISCmail list. If you opt in, your email address will also be added to the FSA JISCmail database for the purposes of communication via the FSA JISCmail list. JISCmail have a separate policy pertaining to data protection that is issued upon joining, which you can access here.

Other websites: The FSA is not responsible for the privacy practices or the content of websites that we provide links to from our website. Please review the privacy notices of such websites.

What personal information do we use?

Depending on how you interact with the FSA and the FSA website, we therefore collect, store and process the following types of information:

  1. Your name and contact details (email address, postal address) when you contact us, sign up for membership or enter one of our prizes and initiatives
  2. Your affiliation, professional details or qualifications if you sign up for membership or enter one of our prizes and initiatives
  3. Your payments if you purchase membership on the website
  4. Information from your mobile or computer device if you visit the website
  5. Any information you give us voluntarily such as through member surveys.

How do we use your personal information?

We may use your personal information for the following reasons:

  1. To answer queries that you have requested, such as contacting us through the website
  2. To give you updates on the activities of the FSA if you have opted in to the JISCmail list and agreed to their privacy policy
  3. To process payment of membership subscription on the website
  4. To communicate with you about your membership subscription that you have purchased via the website
  5. To process any applications you have sent us to apply to one of our prizes or initiatives
  6. To audit our accounts
  7. To analyse, evaluate and improve our work, services and activities

Who do we share your data with?

Expect where set out in this privacy notice, FSA will not sell, rent or lease your personal information to others. We do not share your personal information for marketing purposes.

We may disclose personal information to selected third party processors on legitimate interest grounds (such as scanning comments or emails for threats).

How long do we retain your data?

Unless still required in connection with the purpose for which it was collected and/or processed, we will generally remove your personal information from our records six years after the date that it was collected. However, we will remove it before this date if your personal information is no longer required in connection with such purpose or you validly exercise the right of erasure we will remove it from our records.

What rights do you have over your data?

You have the right to withdraw your consent on personal information used. You can ask us what personal information we have and request a copy, ask for personal information to be erased, ask whether we have correct personal information about you by contacting us through the contact details below.

Where do we store your data?

We sometimes use cloud-based services such as Dropbox to store your data. Members of our Executive Committee have access to this service. Please see the Dropbox Privacy Policy for more details.

As we sometimes use third parties to process personal information, it is possible that personal information we collect from you will be transferred to and stored in a location outside the UK or the European Economic Area (EEA). Although they may not be subject to the same data protection laws as companies based in the UK, we will take steps to make sure they provide an adequate level of protection in accordance with UK data protection law. By submitting your personal information to us you agree to this transfer, storing or processing at a location outside the EEA. If you have any questions about the transfer of your personal information, please contact us using the details below.

How do we secure your personal data?

The FSA will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. We restrict access to those who have a need to know and we review our data collection processes.

Updating this privacy policy

The FSA may update this privacy notice by posting an updated version on this website. If this change is significant, then we will bring these changes to your attention. Otherwise, we recommend that you check this privacy notice periodically to be aware of any other revisions.

How to contact us

You can contact the Data Protection Contact with any questions about this privacy policy or the use of your information at:

Email: contact@the-fsa.co.uk

Address: 148 Marie Jahoda, Brunel University London, Uxbridge, UB8 3PU

Version 1.0, 23/04/2020